How to create an accessible PDF for Thesaurus with many chapters, Acrobat and InDesign CS 5.5

Hi people,

I was thinking about a thesaurus (controlled vocabulary for the archives of the Agency) in InDesign CS 5.5. I am preparing an accessible PDF from many files (using a book created in InDesign). Coverage, the preliminary pages and back cover are not part of the book, to keep the simple page numbering.

The book has two main sections, one alphabetical display and a hierarchical display of terms and their relationships. I created chapters by lists of the alphabet, i.e. alphabetical screen A, B, C, etc. So, there are more than 50 chapters, including coverage, preliminary pages, etc.

I managed to do the cover and the preliminary pages PDFs after viewing the videos here: http://tv.adobe.com/watch/accessibility-adobe/preparing-indesign-files-for-accessibility/ and download and use this Action for recommended Acrobat: InDesign CS5_5 accessibility Touchup.sequ

Several issues specific to this project do not seem to be addressed in the videos, however.

  • First of all, I would like to know if I can create an accessible PDF using the book feature > export book to PDF. Or should I make a PDF by chapter? The book has over 50 chapters (by alphabet, twice), so creating one by one, will take much longer, but I'll do it if it is the best practice.
  • After creating the PDF files, if I use (in Acrobat): create > combine PDF files to make a complete in PDF (over 600 pages BTW), will be the final PDF settings of accessibility? Do I need to rerun the accessibility to the combined PDF report?
  • I used the InTools.com power Headers plugin to add a page header that appears automatically the first new term used by page. Thus, a chapter (with the title of the chapter title H1) will have a different page header (which will be H2) per page, but the text circulates throughout the chapter. I don't see where to add page headers in the Article window in InDesign. Can I add in the following order: H1, H2, text (for the whole chapter), H2, H2, H2, etc. I need to work on the PDF file in Acrobat, where pages will be displayed, to obtain the correct H2 with the text on the page? Am I missing something?
  • I have problems with the bookmarks that requires a specific workflow?

I think it is in this regard, although I could run more questions as I progress through the project.

Thank you, Marilyn

I understand why you need updated running headers in your book. For a reader seeing these serve as a guide for where you are and help you find things quickly.  In addition, if you export your data to XML or HTML from the tagged PDF document it would be also important to have these in the right place.

But for accessibility purposes, should not be there because the screen reader reads everything in linear order, line by line.  No one is looking at the page.  A user to listen to the screen reader read the page will hear this position, just before the word itself. Then they hear the first word of the page two times.  It is not the end of the world if it is there, but these positions are not required for accessibility, unless they are not repetitive and contain information that is not otherwise available.

So I would say, very well if you need it or want it, it's just a Word.

I think you should try to export your book in PDF format (or even just one chapter of the book) and look at the Panel tags in Acrobat to see if you get the desired result.  I can't tell you exactly what you need to do to get these results, you use a plug-in, I did not.

I can tell you that I didn't have to add headers to any article at all, they just automatically export if the other items in the file are added and that you do not select the style of header option 'not for export in XML format.

You may not experience the same results with your plugin, but I think this would work probably the same way.

Give it a try and good luck.

Tags: Acrobat

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