Effective workflow for adding images

I use RoboHelp HTML 2015 to the author of guides to the user for software products.  My workflow for creating often involves the capture and the addition of images, I have written a text in HR.  For example, I could

  • Write several paragraphs about a topic in HR
  • Make a screenshot of the software product using SnagIt to save the PNG file in a subfolder of the project named Images.
  • Back to HR and click the Image button to insert an image in Design view.

This is the point where my workflow slows to a crawl, and I'm looking for suggestions on how to reduce the number of steps/click.  The next part of the workflow looks like this:

  • In the Picture dialog box, I navigate to the subfolder that contains my images and the new PNG file.
  • Given that I have not used the new image in a project document yet, the name of the file does not appear in the list of files.
  • I click on another PNG file that was used and manually change the name to match the name of my new image file.
  • The preview window displays the new image, and I click OK to insert the image into the document.

We try to use a lot of images in our user guides, these extra steps end up adding a good amount of time for the process of creation.  They also distract the task at hand - the creating user's guide.

There are two things that would make it a lot faster for me.  The first would be for me to be able to say HR folder I want to find my image files so that I don't have to navigate every time I insert a picture.  The second would be for HR to show me the image files, even if they have not been added to a document in my project.

Does anyone have any suggestions on how to speed up my work flow while keeping the capacity of the author/capture/add images at the same time?

Thanks for your help.

Ben

Hello

Yes, I feel your pain on the bit to type a few characters as Paul suggested. I begged the developers of this feature for a long time while now nothing does not.

I see two ways that you can consider which would probably improve this workflow. Both are eerily similar.

In the first approach, you have a window Explorer Windows open on your site and images. So when you want a picture, you more pop to this window and just click and drag the image in the editor.

In the second approach, the pod Resouorce Manager allows you to basically do the same thing I told in the first approach. The only real difference here is that you first need to configure the pod of Resource Manager to point to the location that you want to use.

See you soon... Rick

Tags: Adobe

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