Find the first empty cell

OK so I use numbers to design a "schedule" for lack of a better word for a flight instructor course. On the summary page, I need to be able to identify the next sequence of flight for each student. I have a sheet that contains all flights that each student must perform and the date which they filled. So what I need on the summary page is someway to watch flight logs and determine what the next flight is to find the first empty cell under each name of students. I have no idea how to go about that though, so if you have any ideas I would be grateful

Hello j,

Here are two possibilities, both illustrate below. They are independent of each other and can be used alone or together.

If students all sequences in chronological order, and the dates in columns are values of Date and real time, you should be able to locate the first empty line using MATCH and MAX.

Because all dates entered will be 'today' or 'before today', a conditional highlighting rule could be used to color the background of the cell to a cell where a date has been entered.

Table 1 gives the master record. Table 2 shows the following sequence for the student and the line of table 1, which the sequence is listed.

Two formulas are used:

Table 2::B3 and filled with right: = MATCH (MAX (table 1: B), Table 1: B, 0) + 1

Table 2::B2 and filled with right: = OFFSET (table 1: $A$ 1, B3-1, 0)

This method is based on the sequences being completed in the order listed, as it seems the most recent (that is to say date the "bigger").

The rule of conditional formatting applied to all cells in columns B, C and D of table 1 fills every cell that contains a date before the next day with yellow, giving a visual indication of where all the next vacant cell.

This indicator is independent of the order of the sequences, because it depends on only that there is a date or before 'today' in each cell to be highlighted.

Kind regards

Barry

Tags: iWork

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