HR 11 Version Control with Sharepoint do not restrict access to project; Only access section

Help please. What I am doing wrong?

We have RH11 and publish webhelp output. A member of the society gave me permission for a sharepoint site so I could implement version control, but we are having all sorts of problems. I'm not a sharepoint user, so I'm fumbling around in the dark. My experience of HR and Doc-To-Help version control is based on the use of a system that someone else has already created for me.

I thought it would be easy and sold my team on the idea, but now members of the team are overwhelming each other all the time. We do not seem to lock a project so that no one else can edit/replace. We receive messages on a topic where we do not have permission to work on them, but we want the whole of the project should be blocked. Also, another Member of the team keeps opening files on a SharePoint site instead of from their local disk.

Where detailed information about best practices for setting up and using the HR with SharePoint version control system? Are there options that I need to turn on or off? Are there options on the Sharepoint side, I should turn on or off? I need hand-holding more that I found - thank you!

If I understand correctly, you want to lock the whole project and want to avoid overwriting one anothers changes, right?

To block the project, click 'Check out all' on the Collaboration tab in the Ribbon. This will check out the entire project exclusively for you. So no one can make any changes.

To overwrite the changes, this probably occurs because the authors exceeded versions on their desktop. The simplest way around this (particularly effective as you will check the entire project) is by definition 2 options:

  1. In the options under Version control, check the option always get the latest version of a project before opening. That way, whenever you open a project, you will always have the latest version and won't overwrite one anothers content.
  2. In options, select "Clear DTCS before opening project" to ensure that you'll nave have old stuff in your local cache.

Tags: Adobe

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