Create printed documents data presented on a form.

Long story short:

I'm looking to put in place a system that automatically creates a document of data presented on a form. So imagine as I type "Jason" in the name field, "Orangutan" in the favorite animal area and when I click on print I am presented with an A4/Letter paper that says: 'my name is Jason and I love the orangutans', and the bottom is covered with cute orange monkeys. Where should I start?

Long story long:

I work in a store of the computer and because of my experience with Adobe products * I was responsible for creating all the signs in the store. I did all the signs for a year now and we now have a bunch of different signs requiring daily printing. Those more thorough and tedious for me is signs for the recovery computers. Unlike the new computers, the requirements are always different based on the particular model we redemption of the customer. There are all sorts of fields that are different in each case.

As it is, I have a file illustrator with all the information in the right place, and when a computer is take all the technical characteristics, fill in the boxes on the right and show the layer from the image in order to get a picture of the corresponding model on my document. It takes considerable time and means the process is specific to me, IE if I'm not in the store, the computers on sale, because we cannot add a sheet of specifications and price.

What I want to do is automate the process so that everyone in the store can make these signs. Just what they need to do is fill out a form (online or local) who asked the model, year, RAM, HARD drive, etc. * So when he clicks on submit that it returns completed sign they will print and put up next to the computer.

I'm not entirely sure how to achieve this. I looked at FormCreater online free * Adobe, and I like the simple data output that it creates. However, I am uncertain about my next steps. I guess I'll need to send the results to a computer with blank templates for the recovery computers. It will then have to fill in the applicable fields and to automate all the work that I usually do.

Where should I start? I'm willing to learn whatever it is to get this working.

Thank you

Jason

* Illustrator, Photoshop, Flash, inDesign

* Total of ~ 18 text and image 4 fields must be changed by sign.

*** http://www.Adobe.com/CA/products/Acrobat/form-creator.html

I'm willing to learn whatever it is to get this working.

Excellent! Good attitude.

Where should I start?

With my favorite 'graphic program': FileMaker Pro. (Yes. My favorite graphics-project tool is a relational database program).

You see, you have discovered something that people discover more frequently all the time the graphics: your project is not a problem of graphics. It's a data problem.

Note how little your problem has to do with graphics. Emphasis added:

  • .. We have a bunch of different signs requiring an impression every day.
  • the specs are still different based on the particular model
  • automate the process so that everyone in the store can do these signs
  • All what they have to do is fill out a form (online or on-site)
  • an image of the corresponding model

See if this scenario seems attractive:

On your computer, you have a single file, named TradeIns. You or any of your authorized users to doubleClick it. It opens to a well-organized form that is completely explicit; requires absolutely no training to use.

It is completely fool proof. The user does not know anything about any graphic program. It does not break anything.

The consistency is maintained because everything that can be automated is. Dependence on intelligence is integrated. Context menus limited data entries to legitimate choices (ex: models). Choice of subsequent data entry are automatically filtered from the data already entered (ex: RAM configurations limited to those available for the model). Guests user and advice (highlighted, event messages, ToolTips, data validation, etc.) to ensure that all requirements of information are entered.

When the entry is complete, the user clicks a button called Print Preview: displays A3. The display switches automatically to a preset A3 formatted layout with all style graphically data (title, descriptive text of presentation, list of features ball, price, etc. etc), logo news and business contact in place and a chart of appropriate model appears in the background. The user clicks on a button entitled Print Poster. Next to him, by the way, is a button labeled Email displays to...

If you wish, you can activate up to five people at the same time to access and interact with the solution in a web browser from anywhere. If the data entry can be performed by members of the staff who connect (according to access privileges you set and control the level of the individual field if needed) in the office, at home, or even on their iPhone. Several users can enter/change data at the same time.

It's 02:00 Tuesday when the customer leaves with his new machine. Clean you its recovery; Place it on the shelf of presentation. Pull out your iPhone and take a picture of him. Tap the specs in. At the same time, the data, including the photo, are entered in the database. You lock the door and go home at 5:00, confident that a flier sale formatting of the exchanges 'Just arrived' will automatically be sent to your mail list until you get home.

You have administrator privileges, can add to, alter, develop the functionality (ex; add an automatic price calculator) you need, without interruption on the system.

How difficult, a lot of time is it?

Once prescription details are nailed down, and the raw data of beginning to fill out lists of values are provided, an intermediate FileMaker developer could build the solution described above and drag it upward and running, ready for input of data in less than a day, easy.

The cost? $500 for a copy of FileMaker Pro Advanced. That's all. (And... * Achin *... it is not rented;) "It's a normal perpetual license.) And with it, you can create one unlimited number of other solutions for your business data-driven. You can even link them as fully functional standalone applications that you can distribute royalty-free.

Based on what you've described so far, starting the solution data schema is very simple:

Create a new database with three related tables:

Models

Trade ins

Plug

The fields in each table would be something like this:

Models

Model ID (primary key, unique text;)

Name of the model (text)

Brand (text)

Image (container)

Trade ins

Trade in ID (primary key; text and serial number of the computer)

ID of model (text, list of values, foreign key)

Plug

Spec ID (serial number auto-entrez)

Model ID (foreign key)

Trade in ID (foreign key)

Specification of name (list of values)

Description (text)

You would have two layouts (screens): data entry and displays A3. You may create as many additional provisions to show some combinations of data that you want to the purposes as long as you can meet. Export to PDF or Excel spreadsheet file anywhere, anytime. Build automatic reports with live graphics, use the conditional formatting, automate with scripts, etc., etc.

Wonderful program. Each company should have.

JET

Tags: Illustrator

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