Extracts & user defined Variables

After ~ 5 years not working not with any what HAT, I started a new post on 28/03/2016 and put back the trial HR 2015 a spin. I'm very excited by what I see and were able to do so far.

I have 3 'entities' to write and I created 3 pages, one page per entity.

Each of these presentation pages, I have this first line:

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This section describes how to enter and manage [entity].

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I set each [entity] as a user-defined variable. Each page with this sentence I hard-coded and added a reference to the user defined Variable and then produced output. Works great.

Now, I'm going 'down' a level. What I want to know is how to

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"This section describes how enter and manage."

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be a code snippet. I want it to be an excerpt because when I write a sentence better, I don't have to make the same change on each of these presentation pages. Finally, there are 19 pages of presentation.


Anyone who structure their content like this?


What I want to avoid doing several manual changes. For example, if the following examples have been in a RoboHelp project, on https://support.assessment.pearson.com/x/N4Dy, there is this sentence:


This section shows you how to manage user accounts.


On this page - support to manage test paper - next to PearsonAccess online User Guide - Pearson Assessment - it is this sentence:


This section covers all the unique aspects of the test paper.


What I'm trying to do, is to have an extract which is defined as:


This section tells you how to


and refer to it on both pages.

On the first page, it looks like

from <>this section tells you how to< / endSnippet >

user accounts < beginUserDefinedVariable >< / endUserDefinedVariable >.

Then on the second page, I would say this:

extract < code > This section tells you how to < / endSnippet >

< beginUserDefinedVariable > manage paper test < / endUserDefinedVariable >.

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The reason why I want it as a snippet of code is because I don't want to have to maintain "this section tells you how to" text hardcoded on each of these presentation pages. I would like to take advantage of the functionality of content reuse to avoid a bunch of copy / paste or even find / replace.

Thanks for any help!

Paul Hanson

RoboHelp MVP of looonnngggg a long time ago...

But what you might want to consider, is another variable to contain the desired text in the code snippet. This could be inserted inline. Then update you only in the variable.

Just thinking out loud a bit.

See you soon... Rick

Tags: Adobe

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