Figure numbering: is there a more automated way?

I have an InDesign book composed of 12 chapters indd files. Each chapter has up to 50 digits. These figures are provided with a 9 pt text label adjacent to the image or illustration. No subtitle, just the phrase "Figure 1-2, 1-2, etc.

The figures are also referenced in the text... "as shown in Figure 1-2".

So is it possible to link directly, whereas if I change a Figure number in the text, it changes out to Figure? (or vice versa). Or better yet, if I add a Figure number it stunts the change all the way to follow?

Problem is now I do everything manually, so if a wise guy adds a number at the beginning of a chapter, I need to manually adjust both in the main story and each individual data.

Maybe a plug-in exists?

I look forward to suggestions of all workflows. Thank you

Not automatic (unless you ask someone to write a script that helps out), but with a little work...

To automatically generate the numbers:

  • Create each chapter as an InDesign Document.
  • Use the Text Variable - chapter number to set the number of chapter for InDesign documents (I guess that the number prefix at the forefront of hyphen to a chapter number)?
  • Define a Paragraph Style with a numbered list of type your Figure of legend, you can define a new list. Set up number using "literal text" followed by Figure number placeholder 'chapter number' a hyphen and number number placeholder current level .
  • Defining an Object Style that has the paragraph Style enabled and apply this style to object to all managers of legend in your document (I hope I got this correct your writing? that legends are in particular unthreaded text frames?)
  • No text will appear in text blocks at this point unfortunately (text appears if the figures were inline text that followed other text).

The trick is to then insert a character not in frames, as well as the legend of the Figure appears. For example an late Style nested here character. As soon as this character appears, the text of the legend of the Figure should pop up.

Restart the numbering for each document
Figure numbering will be continuous through the documents, but that is easily fixed, by setting manually "restart numbering" in the first figure in each chapter.

You can now use the function references available in CS4 and CS5 to refer to these numbers. If there are other figures inserted, cross-references will display automatically a little yellow WARNING marker, indicating that the text of the referenced paragraph has updated. Select all 'modified' XREF, and you can update all in one shot.

Hope this helps,

CARI

--

www.carijansen.com

www.Twitter.com/carijansen

Tags: InDesign

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