Automation of creating user manual step
Hi all
I just started using InDesign hoping he can help my technical writing work. I mainly write technical manuals - installation equipment instruction manuals. Each step in a manual generally consist of an image showing the next action that the user must perform as well as some text step of explaining what the image and support that the reader needs to do next.
I understand how to manually add text frames and image, as well as the way which put a link text frames the text between multiple images. However, I hope I can find a way to automate the insertion of a group or a set of images pre-defined.
An example: I have a 40 step installation manual. Each stage has a photo showing the action step as well as text of instruction below (a bit like a legend). Each page of the book manual steps 6 - 2 rows with 3 steps (think the page orientation to landscape). Each step has exactly the same size and dimension, as well as margins gaps between them. The text block in frame of picture of each step is also fixed in size.
So I have this installation manual 40 step and I want to insert a step missed between steps 13 and 14. To do this manually, I have laboriously move each step starting with 14 place a 'space' in the following pages, so I don't have space to insert the new step. This means that I must climb 26 steps each space by cutting/gluing - a very tedious task. Not to mention that I have then to manually renumber the steps incrementing by 1.
Is there a way to define a "model content step", which contains a predefined image frame and the text block (both empty) grouped, and then power somehow automatically insert this step model in the desired position (for example, the new step 14) and that InDesign can do all the tedious work of automatically pass all the other steps up on their multiple pages as well as update the number of step?
D appreaciate suggestions!
Edit: Would be nice to be able to delete a step, and have all the following steps returned a space, as well that were renumbered accordingly steps.
In your case, I would do the following:
- Set up your document according to the desired size and the purge as facing pages.
- In the new document change the baseline grid (Preferences > grid), which come only 2 lines is visible, where are your first lines of your steps.
- Implement a text object style frame with 3 columns
- Implemented 2 paragraph styles (additional to the title or other text: (NEVER WORK WITHOUT PARAGRAPH STYLES)
- Style for the step text paragraph, it should align the reference grid only [Text Style] next [Picture Style], auto numbering in the paragraph Style style, tip size fixed as police 10pt, 12pt leader.
- Paragraph style for the image [Picture Style], the main autosize
- Prepare a picture frame in the size you want, put it in a library.
- Drag the frame in your document,
- place an image inside,
- Cut the frame with the image in the clipbord and
- implement the text tool and
- Insert the contents of the clipbord in the image point where it should be.
Position of the image in this case, I would define precisely with the paragraph style.
Use a unique story for all the blocks of text.
Tags: InDesign
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