Best way to clean the paragraph and character catalogs?

Over the years, I have created a bunch of tags of paragraph and character for different types of documents: novels, technical manuals, etc. For a given document type, I'll use some tags and some don't. For example, a novel will not use numbered steps or sideheads.

The problem is after years of import for the last tags of a certain type, all files in all chapter books have swelled catalogs, full of tags that are not used and are not applicable for the type of document. I would like to clean these catalogues and let only relevant tags to this kind of document. I'm ready to take the hit if a chapter or book uses a tag that it should not, as long as I know what it is.

What is the "best practices" way to achieve this? What method do you recommend?

  1. Create a template with the own catalogue file, open each book individually, remove all of the tags file and re - import the template tags?
  2. Create a template with the own catalogue file, and then create new books of the model, copy and paste the text of the original of the files bloated?
  3. Others?

I understand that the process will be painful, as to clean out her garage. But I'm sick of tripping over all the echoes I have accumulated.

Thanks for the thoughts and suggestions.

Ken

Ken,

Your #1 approach is probably the best way to go. However, instead of trying to clean up the tags manually, take a look at paragraph of Steve Kubis and character tools. See: http://www.siliconprairiesoftware.com/Products.html

This will help clean up a lot of things and they are reasonably priced. It also has corresponding tools for the management of cross-references, variables, arrays, and colors that all work you same way. You can try before you buy.

Tags: Adobe FrameMaker

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